Business Cloud > Auto-Attendant
Video Length: 2:13
Long calling queues have an undeniably negative impact on your customer’s experience. For 66% of callers, two minutes on hold is their breaking point. While call queuing is not a new idea, not all tools are created equal. Our Auto-Attendant feature helps your business pre-set and manage large call volumes without increasing operational costs, through the easy to use and intuitive Voice Portal.
Let’s start by jumping into our Auto-Attendant to setup a Call Queue.
- Log in to the Voice Portal and go to Auto-Attendant.
- Create a new auto-attendant or edit an existing one.
- Add or edit a Group route in the auto-attendant path.
- Under Group, toggle on Allow Call Queuing. This will enable the ability to have incoming calls placed in a "waiting room" where hold music will play while they wait for the next available representative.
Hold music is set at the account level, not at the queue level, meaning custom music cannot be set for each individual queue.
- Enter the following information:
Field Description Max # of Calls Enter the number of calls that can be in the queue at one time (1–50). Max Time (Minutes) Enter the number of minutes that a call is allowed be in the queue (1–360). Once the max time is reached, the call is sent to the failure route. Ring Timeout (Seconds) Enter the number of seconds a call will ring a user (sequential and round robin) or group (simultaneous) before it is pushed back to the front of the queue (5–120). Keep this setting low to ensure calls are answered quickly. If a Group is set to ring all devices simultaneously and a phone becomes available after the call is already in the group, the phone will ring but not until the Ring Timeout setting is met. - Next, choose a ring strategy:
- Simultaneous: Ring all users at the same time.
- Sequential: Ring users in a specified order. The amount of time it routes to each user added to the group until the max time parameter has been met which will then route the call to the next route.
- Round Robin: Ring the next user in the list based on which user received the last call.
- Finally, add users to the group.
- When you're done, click [Save].